Presentation Guidelines

Oral Presentations

  • Oral presentation is scheduled for 15 minutes total (sharp) i.e. you will have maximum 15 minutes to present your paper and 5 minutes for questions/answers (including time to change to next presenter).
  • A PC will be available for your presentation. The PC will run Windows 7 and Microsoft Office 2013.
  • Your presentation should be uploaded at least 30 minutes before the session starts (PDF or PPT). Please upload your presentation on the PC, using a USB memory key. No computer switching is allowed, demos have to be in film format embedded in presentation.
  • We recommend the PPT/PPTX format instead of PPS. All videos or animations in the presentation must run automatically! 
  • Presenters should arrive in the meeting room at least 10 minutes prior to the start of the session and should inform the chairperson. Handouts of your presentation are not provided by the conference committee.

Electronic Oral Video Presentations

  • Should you are unable to attend the conference, electronic oral video presentations is permitted with permission.
  • You should contact the Conference Chair to get permission for electronic oral video presentation.
  • Electronic oral video presentation is scheduled for 15 minutes total (sharp) i.e. you will have maximum 15 minutes to present your paper.
  • A PC will be available for your presentation. The PC will run Windows 7 and Microsoft Office 2013.
  • Your presentation should be sent to conference organizer at least 7 days before conference date.
  • We recommend the MPEG4 video type. 

Good Practices

  • Show no more than 1 slide per minute of speaking time. This means approximately 10-15 slides MAXIMUM for the 15 minutes presentation. Remember, the last three minutes of the presentation are for questions from the audience. It detracts from the quality of the presentation to flash numerous graphs, equations, or tables on the screen in rapid sequence in an effort to squeeze a presentation into its allotted time.
  • We recommend a presentation format of 16:9, 4:3 is also acceptable.
  • Make the letters on your slides BIG ENOUGH. Suggested minimum font is 14.
  • Put no more than 12 lines of text or 4 curves on any slide.
  • Avoid lengthy tabulations of numerical data and limit equations to those for which the terms can be properly defined.
  • Your audience needs time to interpret the data that you present. While you are very familiar with the data displayed, the audience is not. Describe the abscissa, coordinates, units and the legend for each curve.
  • When you display a curve, tell the audience what they should be looking for in order to grasp the point you are trying to make. The audience will not have time to figure it out for themselves.
  • Use repetition in your talk to ensure the facts are understood by the audience.
  • In addition to the body of the talk, present an introduction and a summary or conclusion.
  • Include only information or data that can be properly explained in the allotted time.
  • Repeat any questions that are posed to you.
  • If a question requires a lengthy reply, suggest that you and the person asking the question meet after the presentation. Then take the discussion out of the meeting room.